BCC Standard Session Agenda Report - Tuesday, June 23, 2009

SEMINOLE COUNTY

BOARD OF COUNTY COMMISSIONERS

AGENDA

Tuesday, June 23, 2009

COUNTY SERVICES BUILDING

BCC CHAMBERS - ROOM 1028

1101 EAST FIRST STREET

SANFORD, FLORIDA

Convene BCC Meeting at 9:30 AM

Opening Ceremonies

Invocation
Pledge of Allegiance

Awards and Presentations

Resolution - Recognizing Jerry S. Matthews for eighteen years of service and dedication to Seminole County and its citizens, upon his retirement on June 30, 2009.

Resolution – Recognizing Diane Merkt for twenty three plus years of service and dedication to Seminole County and its citizens, upon her retirement on June 23, 2009.

Resolution - Recognizing Jacqueline Jones for Seminole Cultural Arts "Artist of the Year 2009".

Resolution - Recognizing Jerry S. Matthews for eighteen years of service and dedication to Seminole County and its citizens, upon his retirement on June 30, 2009.

Resolution – Recognizing Diane Merkt for twenty three plus years of service and dedication to Seminole County and its citizens, upon her retirement on June 23, 2009.

Presentation - Briefing on the Driver Ed Pilot Program being presented by Robin Butler, Program Manager II, Seminole County Traffic Engineering.

Presentation - Resolution for the Regional Expressway Authority being presented by Gary Johnson, Director of Public Works.

Consent Agenda

County Manager's Consent Agenda ( Items No. 6 - 55 )

County Manager Office

Approval by the Board of County Commissioners for reimbursement of miscellaneous travel expenses for Commissioner Carlton Henley. (Cynthia Coto)

Administrative Services

Purchasing and Contracts

7.		Award RFP-4277-09/RTB - Neighborhood Stabilization Program to Clarkson Concepts, Inc., of Longwood, Florida; Miller Construction Services, LLC, of Sanford, Florida; Ruby Builders, Inc., of Orlando, Florida; Woodard Construction, Co., of Orlando, Florida, for the Resale portion of the program, and Clarkson Concepts, Inc., of Longwood, Florida; Miller Construction Services, LLC, of Sanford, Florida, for the Rental portion of the program (Estimated grant funded amount of $7,019,514.00); and authorize the County Manager to execute the agreement. (Ray Hooper)
8.		Award RFP-4532-09/DRR - Construction Management Services for the Seminole County Regional Water Treatment Facility at Yankee Lake to Reiss Engineering Inc., Orlando, Florida, for the Estimated Term Usage of $2,000,000.00 over the term of the Agreement. (Ray Hooper)
9.		Approve Amendment #4 to RFP-600244-07/GGM - Lease/Purchase of Computer Equipment and/or Technical Staffing Services to ESQ IT Solutions, Orlando (change in agreement terms). (Ray Hooper)
10.		Award RFP-600587-09/BJC - Term Contract for Irrigation System Evaluation Services to Clear Water Products and Services, Inc., Winter Springs (Term Contract). (Ray Hooper)
11.		Award RFP-600650-09/GMG – Term Contract for Mosquito Control Aerial Adulticiding Services to Vector Disease Control, Inc., DeWitt, Arkansas (Primary Contractor), and Clarke Environmental Mosquito Management, Inc., Kissimmee (Secondary Contractor). (Ray Hooper)
12.		Award RFP-600661-09/BJC - Title Search/Title Insurance Services to Shutts & Bowen LLP, Orlando (Primary); and George B. Wallace & Associates, P.A., Sanford (Secondary). (Ray Hooper)
13.		Approve increase to Proprietary Source Procurement expenditure for the GovMax V5 Implementation with MethodFactory, Sarasota, by $30,000 on PO 22051, excluding reimbursable expenses for an increased total of $187,500.00. (Ray Hooper)
14.		Approve ranking list and authorize staff to negotiate rates for PS-4202-09/DRR - Dean Road Widening Pre-Design and Final Design services with Bowyer-Singleton, Orlando, Florida (Estimated Usage Amount of $800,000.00 over the term of the Agreement). (Ray Hooper)
15.		Approve Work Order #1 for PS-4053-08/RTB - Architectural and Engineering Services for Seminole County Fire Stations in the amount of $180,000.00 with C.T. HSU and Associates, P.A., of Orlando, Florida. (Ray Hooper)
16.		Approve Fifth Amendment and renewal to RFP-4143-01/GMG - Records Retention Services Agreement with Iron Mountain Information Management, Inc. (Ray Hooper)
17.		Approve Change Order #6 to CC-2702-07/DRS - Seminole County Public Safety/Sheriff’s Building Fire Alarm Replacement with Jacksonville Sound and Communications, of Jacksonville, Florida, in the amount of $24,545.00. (Ray Hooper)
18.		Approve Sole Source Procurement for Hach manufactured instruments, accessories and chemical reagents, and authorize the issuance of Purchase Orders, with Hach Company. (Ray Hooper)
18A.		Authorize staff to conduct negotiations with Johns Eastern Company, Inc. of Lakewood Ranch, Florida, in order to obtain the best value for the County for the required services. The negotiated agreement will be presented to the Board of County Commissioners for final approval at the scheduled Board meeting on July 28, 2009. (Ray Hooper)

Support Services

19.		Approve and authorize the Chairman to execute the Seminole County/Orange County Permissive Use Agreement permitting Orange County to install groundwater monitoring wells on County-owned Parcels # 14-21-30-511-0A00-0000, 17-21-30-300-260-0000 and 27-21-30-300-015A-0000. District 1 - Dallari, District 2 - McLean (Meloney Lung)
20.		Approve and authorize Chairman to execute Tourism Office Lease with the American Automobile Association, Inc. Approve and authorize termination of the current Tourism Office Lease at the American Heritage Center with Columbine Management Group, Inc. District 5 - Carey (Meloney Lung)
21.		Approve and authorize the Chairman to execute the First Amendment and Second Renewal to the Wilshire Plaza Phase II Lease, leasing from the property owner, Crystal Bay Club, Ltd., offices located at 336 Wilshire Boulevard, Casselberry, FL, for the Tax Collector and Clerk of the Courts satellite locations. Amendment adds termination procedure. Renewal is for a two-year term, in the amount of $91,272.60 for the first year and $94,010.76 for the second year. District 4 - Henley (Meloney Lung)

Community Services

Administration - Community Services

22.

Approve the reappointment of three (3) members to the Committee on Aging. (Michele Saunders)

Community Assistance

23.		Approve and authorize Chairman to sign and execute the Agreement for Assumption of Mortgage and the Second Amendment to Agreement, to allow the conveyance of the former Lisa Merlin House to the Center for Drug Free Living, Inc. District 4 - Henley (Buddy Balagia)
24.		Approve and authorize the Chairman to execute the attached Bond Release related to the Pear Avenue Developer's Agreement, completed by Habitat for Humanity in Seminole County, Inc. District 5 - Carey (Buddy Balagia)

Economic Development

Tourism Development

25.

Approve and authorize the Chairman to execute an agreement with Orlando-Cocoa ISA for the 2009 ISA Softball Tournaments in the amount of $9,000.00 (William McDermott)

Environmental Services

Planning Engineering Inspections

26.

Approve and authorize the Chairman to execute a Mitigation Purchase Agreement (MPA) for purchase of wetland mitigation units by Seminole County in conjunction with the Yankee Lake Surface Water Plant 5.5 MGD Project from Hal. E Colbert, Co-Trustee, owner of the Colbert-Cameron Mitigation Bank. District 5 - Carey (Carol Hunter)

Fiscal Services

Administration - Fiscal Services

27.

Approve to submit a grant application to the US Department of Homeland Security requesting $2,500,000.00 through their Assistance to Firefighters Fire Station Construction Program as funded by the American Recovery and Reinvestment Act of 2009; and authorize the County Manager to execute any supporting documents as may be required for the application. (Jennifer Bero)

Budget

28.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-58 through the 2001 Infrastructure Sales Tax Fund in the amount of $11,000.00 in order to delete previously earned budgeted revenues. (Fredrik Coulter)
29.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-62 through the Public Works Federal Stimulus Grant Fund and the 2001 Infrastructure Sales Tax Fund in the amount of $1,426,000.00 in order to establish and fund the ARRA County Road 46A Resurfacing project. (Fredrik Coulter)
30.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-63 through the Public Works Grant Fund in the amount of $2,768.00 in order to close the grant for the Ridgewood Street and Alpine Street sidewalk project. (Fredrik Coulter)
31.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-64 through the Public Works Federal Stimulus Grant Fund and the 2001 Infrastructure Sales Tax Fund in the amount of $750,000.00 in order to establish and fund the ARRA Howell Branch Road Pavement Rehabilitation project. (Fredrik Coulter)
32.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-65 through the 2001 Infrastructure Sales Tax Fund in the amount of $166,366.00 in order to establish and fund the Lake Howell High School project. (Fredrik Coulter)
33.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-66 through the Natural Lands / Trails Fund and the 2001 Infrastructure Sales Tax Fund in the amount of $3,927,698.00 in order to reduce funding for the Aloma Avenue at Red Bug Lake Road Pedestrian Overpass project. (Fredrik Coulter)
34.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-68 through the Public Works Grant Fund in the amount of $66,100.00 to recognize budgetarily Amendment 1 to Project Agreement 69-4202-9-1703 Between Seminole County and the U. S. Department of Agriculture, Natural Resources Conservation Service to Build Stormwater Control Structures and Provide Additional Erosion Protection for Mills Creek at Lake Mills Road. (Fredrik Coulter)
35.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-69 through the Public Works Grant Fund in the amount of $107,250.00 to recognize budgetary Amendment 1 to Project Agreement 69-4209-9-1722 Between Seminole County and the United States Department of Agriculture, Natural Resources Conservation Service, for Replacement of the Water Control Structure in Howell Creek at Lake Howell Road. (Fredrik Coulter)
36.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-71 through the Public Works Federal Stimulus Grant Fund and the 2001 Infrastructure Sales Tax Fund in the amount of $1,570,000.00 in order to establish and fund the ARRA Reconstruction and Resurfacing of Lake Mary Boulevard from Markham Woods Road to Rinehart Road project. (Fredrik Coulter)
37.		Approve and authorize the Chairman to execute a Resolution implementing Budget Amendment Request (BAR) #09-72 through the Public Works Federal Stimulus Grant Fund in the amount of $1,250,000.00 in order to establish and fund the ARRA Cross Seminole Trail Howell Creek Trestle project. (Fredrik Coulter)
38.		Approve and authorize the Chairman to execute Budget Change Request (BCR) #09-14 through the 2001 Infrastructure Sales Tax Fund in the amount of $50,000.00 in order to establish and fund the South Citrus Road Sidewalk Safety Improvement project. (Fredrik Coulter)
39.		Approve and authorize the Chairman to execute Budget Change Request (BCR) #09-15 through the 2001 Infrastructure Sales Tax Fund in the amount of $15,000.00 in order to remove available funding for the Avenue E Sidewalk project. (Fredrik Coulter)

MSBU

40.

Approve the request to schedule and advertise a public hearing giving consideration to establishing an aquatic weed control MSBU for Springwood Waterway. District 3 - Van Der Weide (Carol Watral)

Leisure Services

Parks and Recreation

41.		Approve and authorize the Chairman to execute a Resolution establishing revisions to Section 4.18 Leisure Services Advisory Committee of the Seminole County Administrative Code to establish an absence policy. (Joseph R. Abel)
42.		Approve and authorize the Chairman to execute an agreement between the Altamonte Springs Historical Society and Seminole County to display the Altamonte Springs miniature models of historic buildings. District 5 - Carey (Julia Thompson)

Planning and Development

Development Review

43.		Authorize the release of the Chuluota Waste Water Treatment Right-of-Way Utilization Permit Maintenance Bond #929373721MTC in the amount of $22,440.00 for the Chuluota Waste Water Treatment Plant road improvements. District 1 - Dallari (Lee Shaffer)
44.		Authorize the release of the South Bank Final Site Plan a/k/a Orange Bank of Florida Right of Way Utilization Permit Maintenance Bond #3833522 in the amount of $1,371.20 for the South Bank Final Site Plan aka Orange Bank of Florida road improvements. District 3 - Van Der Weide (Lee Shaffer)
45.		Authorize the release of The Gathering Place Worship Center, LLC Right-of-Way Utilization Permit Maintenance Bond #70060349 in the amount of $6,000.00 for The Gathering Place Worship Center, LLC road improvements. District 5 - Carey (Lee Shaffer)
46.		Authorize the release of the Markham Woods Enclave Private Road Maintenance Agreement and Standby Letter of Credit #31-9949 in the amount of $26,460.75 for the Markham Woods Enclave road improvements. District 5 - Carey (Lee Shaffer)
47.		Authorize the release of the Heatherwood Subdivision Private Road Maintenance Agreement and Letter of Credit #F848239 in the amount of $151,327.00 for the Heatherwood Subdivision road improvements. District 5 - Carey (Lee Shaffer)
48.		Approve and authorize the Chairman to execute the final plat for Ligonier Academy of Theology, containing 4 lots on a 27.43 acre parcel zoned PUD (Planned Unit Development), located on the south side of Wayside Drive, approximately 633 feet east of Orange Blvd. and approximately ¼ mile south of W. S R 46, in Section 30, Township 19 S, Range 30 E – (St. Andrew’s Chapel, Inc. and Ligonier Ministries, Inc., applicants). District 5 - Carey (Cynthia Sweet)

Planning

49.		Approve the Satisfaction of Lien in the amount of $1,800.00, Case No. 08-46-CEB, on 1901 Houndslake Drive, Winter Park, Tax Parcel # 34-21-30-527-0300-0120, Joseph A. Comfort, III (previous owners) and Wells Fargo Bank (current owner), and authorize the Chairman to execute a Satisfaction of Lien. District 1 - Dallari (Tina Williamson)
50.		Approve the Satisfaction of Lien in the amount of $9,300.00, Case No. 08-01-CEB, on 463 Sanford Avenue, Longwood, Tax Parcel # 01-21-29-5CK-140A-0030, Fernando Salafia (previous owners) and Consumer Solution REO (current owner), and authorize the Chairman to execute a Satisfaction of Lien. District 4 - Henley (Tina Williamson)

Public Safety

Administration - Public Safety

51.

Approve and authorize the Chairman to execute Amendment 4 of the DEP Contract GC634, renewing current contract through December 31, 2009. (Tad Stone)

Public Works

Engineering

52.		Adopt a Resolution authorizing the Chairman to execute a Local Agency Program Agreement with the State of Florida Department of Transportation to facilitate repair and rehabilitation of the Cross Seminole Trail Trestle Bridge over Howell Creek (FDOT - FPN: 426508-1-58-01). Capital Improvement Project Number 00283901. District 2 - McLean (Jerry McCollum)
53.		Adopt a Resolution authorizing the Chairman to execute a Local Agency Program Agreement with the State of Florida Department of Transportation for Reconstruction and Resurfacing of Lake Mary Boulevard from Markham Woods Road to Rinehart Road (FDOT - FPN: 426324-2-58-01). Capital Improvement Project Number 00283801. District 5 - Carey (Jerry McCollum)
54.		Approve and authorize the Chairman to execute Amendment No. 2 to DEP Agreement No. S0261 Between the Florida Department of Environmental Protection and Seminole County for the Lockhart-Smith Canal Regional Stormwater Facility Project. Capital Improvement Project Number 00258401. District 5 - Carey (Jerry McCollum)
55.		Approve and authorize the Chairman to execute a County Right-of-Way Relocation Reimbursement Agreement with Florida Power & Light Company to facilitate installation of Florida Power & Light's conduit, splice boxes and appurtenant electric service facilities (collectively, the "underground facilities") in the road rights-of-way of East Lake Mary Boulevard, Phase IIB (Brisson Avenue to State Road 46) and authorize the payment of the invoice from Florida Power & Light Company in the amount of $183,618.05. Capital Improvement Number 00010701. District 5 - Carey (Jerry McCollum)

County Attorney's Consent Agenda ( Items No. 56 - 56 )

County Attorney's Office

Litigation

56.

Richard O'Dell, Sr.'s Property - Approval of a proposed negotiated settlement relating to Parcel Numbers 126 and 126A of the County Road 15 road improvement project. The proposed settlement is at the total sum of $50,230.00 inclusive of all compensation to the owner, statutory attorney fees, statutory interest, resolution of the inverse condemnation counterclaim and any other matter for which Seminole County might be obligated to pay relating to these parcels. The owner did not incur any expert's fees or costs in his defense of this eminent domain action. Judge Clayton D. Simmons. District 5 - Carey (Robert A. McMillan)

Constitutional Officers Consent Agenda ( Items No. 57 - 62 )

Clerk's Office (Maryanne Morse, Clerk of the Court)

57.

Approval of Expenditure Approval Lists dated April 27, May 26 and June 1, 2009; and Payroll Approval List dated May 28, 2009; approval of Destruction of Records List; approval of BCC Minutes dated May 21, 2009; Clerk's "Received and Filed" - for information only. (Dave Godwin)

Sheriff's Office (Don Eslinger, Sheriff)

58.		DCF/Child Protective Services - Approval of the attached Budget Amendment Request, recognizing $63,136.00 in additional FY 2008/09 DCF, Child Protective Services revenues and correspondingly increasing the Sheriff’s FY 2008/09 operating budget by an equivalent amount. (Penny J. Fleming)
59.		Law Enforcement Trust Fund - Approval by the Board of County Commissioners to contribute $500.00 from the Law Enforcement Trust Fund to the Florida Department of Law Enforcement’s Missing Children Clearing House Advisory Board. (Penny J. Fleming)
60.		Law Enforcement Trust Fund - Approval by the Board of County Commissioners to expend $20,000.00 from the Law Enforcement Trust Fund to provide for a contribution to the Central Florida Council, Boy Scouts of America. (Penny J. Fleming)
61.		BAR #09-73 - Approval of Budget Amendment Request (BAR) #09-73, recognizing $33,779.00 in additional FY 2008/09 JAG revenues and correspondingly increasing the Sheriff’s FY 2008/09 budget by an equivalent amount. (Penny J. Fleming)
62.		FY 2009 Edward Byrne Memorial/Justice Assistance Grant - Board approval for the Sheriffs Office to execute and submit grant application to the US Department of Justice, FY 2009 Edward Byrne Memorial/Justice Assistance Grant (JAG) program and authorize the Sheriff to sign future documents relating to the grant. (Penny J. Fleming)

Regular Agenda

63.		2010 U.S. Decennial Census - A Resolution creating the 2010 U.S. Decennial Census Complete Count Committee. (Tony Matthews)
64.		Request to Schedule and Advertise Public Hearings - For amendments to the Land Development Code of Seminole County establishing a Mixed Development (MXD) District and a Planned Development (PD) District. (Jeff Hopper)
65.		Jail Expansion Project - Completion of the third floor for the jail expansion project through the following actions: 1. Execute a Resolution implementing Budget Amendment Request (BAR) #09-70 through the 2005 Sales Tax Revenue Bonds/Jail Project Fund in the amount of $3,540,573. 2. Purchasing & Contracts Manager to execute Change Order #10 to RFP-0613-06/TLR in the amount of $3,738,353.00 with Skanska/Wharton-Smith, of Orlando, Florida. 3. Purchasing & Contracts Manager to execute Amendment #1 to Work Order #2 under RFP-0580-06/BLH in the amount of $185,835.20 with PMA Consultants, of Orlando, Florida, and 4. Purchasing & Contracts Manager to execute Amendment #3 to PS-0369-05/DRR in the amount of $224,329.00 with HKS Architects, Inc., of Orlando, Florida. (Ray Hooper)
65A.		FDOT's Matched Service Grant Extension - A Resolution to support the FDOT Matched Service Grant extension for FY 2010-2011 relative to expanded LYNX bus service route 103. (Dick Boyer)

County Attorney Briefing

Chairman's Report

District Commissioner's and Committee Reports - 3, 4, 5, 1 and 2

County Manager's Report

County Attorney's Report

Items For Future Agenda - Commission, Staff or Citizens

Adjourn BCC Meeting

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR 48 HOURS IN ADVANCE OF THE MEETING AT 407-665-7941.

FOR ADDITIONAL INFORMATION REGARDING THIS NOTICE, PLEASE CONTACT THE COUNTY MANAGER’S OFFICE, AT 407-665-7219. PERSONS ARE ADVISED THAT, IF THEY DECIDE TO APPEAL DECISIONS MADE AT THESE MEETINGS / HEARINGS, THEY WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, THEY MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED, PER SECTION 286.0105, FLORIDA STATUTES.